Warehouse management system
Discover the unique benefits of Adaption's WMS
In the dynamic world of logistics, efficiency is the key to success. Whether it’s international trade, fulfillment processes, or bulk goods handling, Adaption’s WMS not only provides a solid foundation for standard warehouse management but also excels in advanced functionalities that help businesses adapt to complex logistical challenges.
Warehouse Management System
In this blog, we highlight three innovative features within Adaption’s Warehouse Management System (WMS) that streamline and optimize complex logistics processes for businesses:
Customs Warehouse Regulations:
Our WMS provides comprehensive support for companies utilizing the customs warehouse regulation. This functionality helps organizations comply with complex customs regulations, such as accurately processing import duties and maintaining precise inventory tracking under customs supervision.
Fulfillment Company Portal:
Our innovative portal is specifically designed for fulfillment companies, offering a user-friendly solution that gives customers direct access to their inventory and order management. Fully integrated into our WMS, it allows customers to view real-time inventory levels, place orders, and track shipment statuses.
Flexible Bulk Goods Processing:
Our advanced bulk goods processing tool enables large batches to be easily and efficiently divided into smaller units. This feature is supported by digital automation, ensuring precise traceability and minimizing the risk of errors.
Customs Warehouse functionality
Adaption’s Warehouse Management System (WMS) offers a powerful solution for businesses that need to comply with the complex requirements of customs warehouse regulations. This regulation allows for the temporary storage and transit of international goods without the immediate payment of import duties or VAT. It is particularly beneficial when goods from abroad are temporarily stored before being shipped to another country.
Customs Warehouse
What is a Customs Warehouse?
A customs warehouse is a storage facility approved by customs authorities where goods can be kept under supervision. Import duties, VAT, or other taxes do not need to be paid as long as the goods remain in storage. This allows businesses to optimize cash flow and avoid double taxation.
How does the regulation work?
Typically, importing goods incurs a 21% VAT charge. However, temporary storage and transit to another country can create the risk of double taxation—first in the country of arrival and then in the destination country. The customs warehouse regulation prevents this by requiring a security deposit instead of direct VAT payment. When the goods are correctly exported, the deposit is fully refunded. Only certified warehouses with precise inventory tracking can use this regulation.
Customs Warehousing within a WMS
A WMS-integrated customs warehouse provides businesses with an advanced tool to store goods compliantly while reducing administrative burdens. The system supports:
Inventory Management:
Real-time registration of stored goods linked to customs data.
Regulatory Compliance:
Adherence to customs rules, including security deposits and reporting.
Tracking and Tracing:
Overview of goods status from storage to export.
Practical example: Consumer electronics
A company imports laptops and smartphones from Asia to a warehouse in the Netherlands. The goods are temporarily stored in a customs warehouse before being distributed to other EU countries or exported to South America.
1. Arrival:
The shipment arrives in Rotterdam and is stored in the customs warehouse without clearance. The WMS registers the type and quantity of goods.
2. Storage:
No import duties or VAT are paid while the goods remain in storage, improving cash flow.
3. EU Shipment:
When an order from Germany is placed, the WMS automatically calculates the applicable import duties and submits the necessary information to customs.
4. Export Outside the EU:
For shipments to South America, unnecessary import duties are avoided thanks to the customs warehouse.
Benefits of a Customs Warehouse with WMS
A customs warehouse combined with our Warehouse Management System (WMS) offers significant benefits for businesses. It enables cost savings by deferring import duties and VAT until the point of sale, reducing immediate financial burdens and improving cash flow. Additionally, the WMS enhances efficiency through precise inventory management and streamlined processes, minimizing errors and increasing operational productivity. The system is also highly flexible, making it ideal for companies with international operations and complex supply chains, as it can easily adapt to specific requirements and expanding markets.
Adaption’s Warehouse Management System (WMS) provides a powerful solution for businesses that need to comply with the complex requirements of the customs warehouse regulation. This regulation allows international goods to be temporarily stored and transported without the immediate payment of import duties or VAT. It is particularly beneficial when goods from abroad are stored temporarily before being shipped to another country.
Portal for Fulfillment Company
What is a Fulfillment Company?
A fulfillment company specializes in storing, managing, and shipping goods on behalf of other businesses. They handle the entire logistics process, from inventory management to order processing and shipping. This type of service is particularly popular among e-commerce businesses, manufacturers, and retailers that want to outsource logistics to focus on their core activities.
Fulfillment companies store their clients’ inventory in a warehouse and process orders as they are placed. This includes picking and packing products, generating shipping labels, and coordinating transportation to the end customer. A strong partnership between a fulfillment company and its clients requires insight, transparency, and efficient communication.
Adaption’s Fulfillment Portal
To fully support fulfillment companies, Adaption offers an advanced portal within its WMS. This portal allows fulfillment clients to manage their own orders and gain real-time insight into their inventory.
Customer Access via the Portal
The Adaption portal is designed to be simple and accessible. Clients of fulfillment companies can log in and manage their inventory. They can see exactly which products are available in the warehouse, including quantities and locations. This transparency gives clients direct control over their goods without relying on manual communication with the fulfillment company.
Self-Service Order Placement
Through the portal, clients can place orders directly. They specify which products should be shipped, the destination, and any special requirements such as packaging preferences or priority handling. For clients who regularly place large orders, the portal also supports CSV file uploads, enabling quick and easy bulk order processing.
Automated Processing and Efficiency
Once a client places an order in the portal, it is immediately integrated into Adaption’s WMS. The system automatically generates pick lists, packaging instructions, and shipping labels, allowing the fulfillment company to process and ship the order without delay. Any potential delays or issues, such as stock shortages, are instantly flagged via an incident module, ensuring that clients are always informed.
Real-Time Updates and Tracking
The portal not only allows clients to place orders but also to track their status. From the moment an order is entered to its final delivery, clients can monitor its progress. This increases trust and satisfaction by keeping them informed about their shipments at all times.
Benefits of the Adaption Portal
The Adaption portal allows customers to independently manage their inventory and orders, resulting in significant time savings and reducing the workload for fulfillment companies. Additionally, customers always have real-time insight into inventory and order statuses, greatly enhancing transparency. The portal is designed with ease of use as a priority, enabling customers to start using it without extensive training. With full integration into Adaption’s WMS, processes run seamlessly, minimizing errors and contributing to an efficient and reliable workflow.
Conclusion
Adaption’s portal provides fulfillment companies and their clients with a powerful solution to optimize logistics processes. By allowing clients to manage their own orders and gain full visibility into their inventory, the portal enhances both efficiency and customer satisfaction. For fulfillment companies, this is a crucial step toward even better service and stronger client relationships.
Flexible processing of bulk into smaller units
Managing Bulk Goods
Managing bulk goods such as sand, liquids, or agricultural products presents unique challenges for logistics companies. Adaption’s Warehouse Management System (WMS) provides an efficient and flexible solution to optimize these processes. One of the most distinctive features of our system is the ability to flexibly process bulk goods into smaller units. This capability allows businesses to not only store large volumes efficiently but also seamlessly convert them into customer-specific packaging formats.
Bulk and Adaption's WMS
From bulk to packaging
Many companies require a system that can easily divide bulk goods into smaller packages, such as bags, containers, or bottles. Adaption’s WMS fully automates this process, offering:
Automated Order Processing:
Bulk goods are assigned to specific orders in real time.
Optimized picking and packaging instructions:
Employees receive clear instructions via handheld devices.
Fully integrated labeling and shipping functionality:
This flexibility allows businesses to quickly respond to customer needs, ensuring an efficient supply chain regardless of process complexity.
Case Study: Dekker
The collaboration with Dekker is a great example of how Adaption’s WMS enhances bulk processes. Dekker processes large volumes of sand daily, receiving bulk shipments of up to 20 tons. These shipments are not only stored but also divided into smaller 1-cubic-meter packages to meet specific customer demands.
Thanks to the WMS, Dekker has real-time visibility into its inventory, and the packaging and labeling of these units are fully supported. By leveraging mobile devices and automated document processing, their internal operations have become more efficient and error-free.
Another key module Dekker uses is our Warehouse Rental Module, which allows them to easily calculate storage costs based on various parameters, such as average stock levels or specific time periods. This is particularly valuable in bulk processes, where handling large volumes requires a flexible approach. Read more about Dekker and Adaption.
Supporting functionalities for bulk processes
In addition to its focus on dividing bulk goods into smaller units, Adaption’s WMS offers several additional features to fully support bulk operations:
Real-Time Inventory Management
Bulk goods are registered upon arrival and assigned to the appropriate storage locations. The system provides a clear overview of quantities, locations, and the status of goods.
Advanced Traceability
Each step in the process is linked to batch data, ensuring full traceability of the goods’ origin. This is crucial for quality control and regulatory compliance.
Digitalization and Automation
Warehouse activities are streamlined through handheld devices. The WMS automatically generates all necessary documents, such as loading lists and transport documents, minimizing errors.
Pre-Arrival and Pre-Shipment Preparation
Adaption’s WMS enables full preparation of both inbound and outbound shipments. Storage locations and barcodes can be pre-assigned, while pick lists, shipping labels, and freight documents are generated in advance. This ensures a smooth transition from receipt to storage and from storage to shipping, saving time and reducing errors.
Benefits of Adaption’s WMS for Flexible Bulk Processing
Adaption’s WMS is designed to support businesses in efficiently processing bulk goods into smaller units. The system offers flexible processing, allowing bulk goods to be easily divided into smaller packages, fully tailored to customer-specific requirements. With real-time inventory management, the system continuously tracks both bulk stock and smaller units, minimizing stock level errors.
Additionally, the WMS automates the entire workflow, from managing splitting activities to generating shipping labels and invoices. It ensures efficient planning and control by optimizing picking, packing, and shipping processes with clear instructions and incident notifications, enabling flawless execution.
With these features, Adaption’s WMS helps businesses respond flexibly to customer demands while significantly improving efficiency and accuracy.
Conclusion
Adaption’s WMS provides a powerful solution for the flexible processing of bulk goods into smaller units, enabling companies to optimize their supply chains efficiently. These unique features make it easier to meet customer needs, reduce costs, and remain competitive in a dynamic market.
Conclusion: Why choose adaption’s WMS?
Adaption’s Warehouse Management System is much more than a standard WMS. With advanced functionalities for customs warehousing, a user-friendly portal for fulfillment companies, and efficient solutions for bulk processing, the system provides an all-in-one solution for complex logistical challenges. By optimizing processes, reducing costs, and ensuring regulatory compliance, Adaption’s WMS helps businesses operate more efficiently and gain a competitive edge in a dynamic market.
Whether you operate in international trade, fulfillment, or the bulk goods industry, Adaption’s WMS supports your organization at every step.
More information about Adaption's WMS system?
Want to discover how our system can transform your logistics processes? Contact us for a consultation or schedule a demo today. Visit our WMS page for more information.